Emailing selected documents

You can email documents, pages, and links with ApplicationXtender Web Access documents and pages. To enable these options, first register your email address. For details, see Registering email addresses.

  1. From the Query Results page, select the documents that you want to email.

  2. Click Email on the toolbar.

    Note:

    • If the email server is not configured correctly, the Email Status dialog box displays an error message.

    • If the Mail Registration dialog box appears, configure your email address before you send an email.

  3. In the Mail Document dialog box, select the following:

    Field Description

    To

    The address of the email recipient. You can select email addresses from the Select Contact dialog box or type the email addresses of multiple recipients.

    Cc and Bcc

    Optional recipients, if required.

    Subject

    The subject of the email.

    Message Format

    The format in which the email must be sent:

    • HTML

    • Text

    Attach

    The type of attachment:

    • Entire Document

    • Page Range

      If you select a range of pages, type the starting and ending page numbers as <#>-<#> in the text box.

    Send Attachments as Hyperlinks

    Enables you to include attachments as hyperlinks that appear in the message body.

    Note:

    • Reports from ApplicationXtender Reports Management must be emailed only as hyperlinks.

    • The recipients of emailed hyperlinks must have the appropriate permissions within the ApplicationXtender system and ApplicationXtender Web Access to view the documents.

    Merge Selected Documents Into One

    Generates a new file that contains all the pages of the selected documents.

    Archive Documents Into One Zip File

    Includes the selected documents in a Zip file format.

    Hide Annotations

    Hides the annotations and redactions in the selected documents before emailing them.

    Email Document Title

    The title of the selected documents appears in the email body.

  4. Type the message in the text box.

  5. Click EMAIL.

    A confirmation message appears that indicates that the email was sent successfully.

    Note: If your browser times out, the email is sent from the server.

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